FAQ

 

In case of questions or problems please contact the International Office:

Tel. +48 42 254 74 03

international.office@asp.lodz.pl

room 309, 3rd floor, Strzemiński Academy of Fine Arts Łódź main building (Wojska Polskiego 121 Street)

 


There is a number of arrangements which foreign students have to complete when they decide to study in Poland. The most common formalities include arranging an insurance coverage, applying for a visa and other permits.

 

TRAVEL DOCUMENTS, RESIDENCE PERMIT, REGISTRATION OF TEMPORARY RESIDENCE

All the procedures connected with the above mentioned issues may vary according to the country the student comes from.

Citizens of EU member states

Travel Documents

Exchange students who are citizens of the EU do not need a passport or a visa to enter Poland. However, they have to have an official, valid proof of identity with them.

The list of countries whose citizens may enter Poland without a visa is available here: http://www.msz.gov.pl/en/travel_to_poland/entering_poland/visa_free/visa_free_countries

Residence permit

EU citizens who plan to stay in Poland for more than 3 months for study purposes need to apply for a residence permit. The application should be submitted to the Łódź Voivode no later than on the day following the period of 3 months counting from
the day of entering the territory of Poland.

The applicant should submit:

1.    4 copies of the application for the residence permit for a defined period of time (http://www.paszporty.lodzkie.eu/data/other/wniosek_o_zarejestrowanie_pobytu_obywate_1.pdf) – the application form has to be submitted in Polish;

2.    2 photocopies of a valid travel document, or another document confirming the identity and nationality of the applicant;

3.    a declaration of the date of crossing the Polish border and a declaration of the address of temporary residence;

4.    a certificate confirming the admission to or continuation of the studies issued by the entity in charge of the studies issued by the International Office and available in the room 309, Strzemiński Academy of Fine Arts Łódź (main building, 3rd floor);

5.    a document confirming the availability of funds to cover the costs of living;

6.    one copy of theEuropean Health Insurance Card valid for the period of stay

 

Please, remember to have the originals of the copied documents with you during the procedures at the Voivode Office.

Since the documents need to be prepared in Polish the International Office or
the Erasmus coordinators will be glad to help you with the necessary paperwork.

All the documents should be submitted to the Department of Citizen Affairs and Foreigners (Wydział Spraw Obywatelskich i Cudzoziemców) on 103 Piotrkowska Street, room 11 or 12 (1st floor):

Opening hours:

Mon., Wed., Fri. : 8 am – 3:45 pm

Tue.: 10 am – 5:45 pm.

The EU citizen whose stay was registered receives a registration certificate issued by the Voivode. During the 1st visit at the office you will be informed when and where you will receive the certificate.

Registration of temporary residence for dormitory residents

After receiving the residence permit foreign students are obliged to register their temporary residence in the Citizens’ Affairs Department of the City of Lodz Office (Wydział Spraw Obywatelskich, Oddział Ewidencji Ludności, Łódź, 47 Zachodnia Street, 2nd floor, room 220).

The applicant should submit:

·        a valid travel document, or another document confirming the identity and nationality of the applicant;

  • the residence permit issued by the Voivode;

Registration of temporary residence for non-dormitory residents

After receiving the residence permit foreign students are obliged to register their temporary residence in the Citizens’ Affairs Department of the City of Lodz Office (Wydział Spraw Obywatelskich, Oddział Ewidencji Ludności – ask your landlord about the address of the correct office for the area of your residence).

The applicant should submit:

·        a copy of the registration of temporary residence application form (downloadable from http://bip.uml.lodz.pl/index.php?str=16&id=10224&PHPSESSID=084d89ce183c5b2277b895591– Formularz); the form requires your landlord’s confirmation;

·        a valid travel document, or another document confirming the identity and nationality of the applicant;

  • the residence permit issued by the Voivode;
  • a rent agreement with the landlord stating the period of residence.

 

Non EU citizens

Travel Documents

Students who are not citizens of the EU need to obtain a visa from a Polish embassy in their native country before entering Poland. The list of countries whose citizens may enter Poland without a visa is available here: http://www.msz.gov.pl/en/travel_to_poland/entering_poland/visa_free/visa_free_countries

For further information on applying for a visa, the validity period of visas and visa application fees visit  the webpage of the Polish embassy in your country or of the Ministry of Foreign Affairs of the Republic of Poland: http://www.msz.gov.pl/en/travel_to_poland/visa/visa

Residence permit

Foreign students who plan to stay in Poland for more than 3 months for study purposes need to apply for a residence permit. Application for the permit should be submitted to the Łódź Voivode at least 45 days before the lapse of the period of stay based on a visa or a period for which the previous permit has been granted.

The applicant should submit:

1.    4 copies of the application for the residence permit for a defined period of time (http://www.paszporty.lodzkie.eu/data/other/wniosek_o_udzielenie_zezwolenia_na_zamie_2.pdf) – the application form has to be submitted in Polish;

2.    5 up-to-date, colour photographs, dimension: 45cm x 35cm, taken during the last 6 months, clearly showing the person en face on a plain, light background. The person’s facial expression should be natural, eyes should be clearly visible. The person should be visible from the top of the head to the top of the shoulders and the face should occupy 70-80% of the photographs; photographs should present a person without any head covering or dark glasses;

3.    2 photocopies of a valid travel document;

4.    a confirmation of payment of the administrative fee (340 PLN) for granting
the residence permit;

5.    a declaration of the address of temporary residence;

6.    a document confirming the legal entitlement to the temporary place of residence (e.g. rent agreement);

7.    a document confirming the person has a health insurance;

8.    a certificate confirming the admission to or continuation of the studies, issued by the entity in charge of the studies, stating the estimated period of studies, source of financing (fee amount and period for which a payment was made); the document is issued by the International Office and available in the room 309, Strzemiński Academy of Fine Arts Łódź (main building, 3rd floor);

9.    a document confirming the availability of funds to cover the costs of living.

 

All the documents in a foreign language have to be translated into Polish by a sworn translator. The original documents should be also presented along with
the translation.

 

Please, remember to have the originals of the copied documents with you during the procedures at the Voivode Office.

 

Foreigners who stay in Poland for a period longer than three months are obliged to possess  minimum funds to cover the costs of living:

  • 800 PLN for each month they intend to spend in Poland or an equivalent of that amount in a foreign currency.

Furthermore, foreigners should possess a return ticket to their native country or financial means to cover their return trip. The amount is estimated on the basis of
the price of the ticket to Poland, but must be a minimum of:

  • 200 PLN in the case of foreigners who come from countries neighbouring with Poland;
  • 500 PLN in the case of foreigners who come from a European country;
  • 2 500 PLN in the case of foreigners who come from non-European countries – or an equivalent of that amount in a foreign currency.

All the documents should be submitted to the Department of Citizen Affairs and Foreigners (Wydział Spraw Obywatelskich i Cudzoziemców) on 103 Piotrkowska Street, room 11 or 12 (1st floor):

Opening hours:

Mon., Wed., Fri. : 8 am – 3:45 pm

Tue.: 10am – 5:45 pm.

Registration of temporary residence for dormitory residents

After receiving the residence permit foreign students are obliged to register their temporary residence in the Citizens’ Affairs Department of the City of Lodz Office (Wydział Spraw Obywatelskich, Oddział Ewidencji Ludności, Łódź, 47 Zachodnia Street, 2nd floor, room 220).

The applicant should submit:

·        a passport;

·        a visa;

  • the residence permit issued by the Voivode.

Registration of temporary residence for non-dormitory residents

After receiving the residence permit foreign students are obliged to register their temporary residence in the Citizens’ Affairs Department of the City of Lodz Office (Wydział Spraw Obywatelskich, Oddział Ewidencji Ludności – ask your landlord about the address of the correct office for the area of your residence).

The applicant should submit:

·        a copy of the registration of temporary residence application form (downloadable from http://bip.uml.lodz.pl/index.php?str=16&id=10224&PHPSESSID=084d89ce183c5b2277b895591– Formularz); the form requires your landlord’s confirmation;

·        a passport;

·        a visa;

  • the residence permit issued by the Voivode;
  • a rent agreement with the landlord stating the period of residence.

 

INSURANCE AND HEALTH CARE

 

Insurance

Students of non-Polish origin are obliged to take out medical care/health insurance in their country or hold a European Health Insurance Card (EU citizens) valid for
the whole period of stay in Poland. You may also take out an additional medical insurance in Poland.

Holders of the European Health Insurance Card may visit the Healthcare Centre for Higher Education Institutions (PaLMA, 14 Lumumby Street, Łódź). Students who do not have the European Health Insurance Card  should act according to the instructions given by their insurance company advisor. In case of problems with finding tha proper medical centre, please contact the International Office.

In case of emergencies you may visit the Emergency Care Unit (Pogotowie Ratunkowe, 137/141 Sienkiewicza Street, Łódź). In serious cases you may call 999 from a stationary phone or 112 from a mobile one.

Accident Insurance

Students of non-Polish origin are obliged to take out accident insurance in their country of origin valid for the whole period of stay in Poland. You may also take out an additional accident insurance in Poland. To learn more about the accident insurance options offered by the Academy, please contact the International Office.

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